Xero Inventory Management Software

Xero inventory management

With the TradeGecko online inventory management software as the perfect Xero stock control software, you can now control and manage both your wholesale inventory and accounting in one fluid motion on the same platform in real time.

The Xero – TradeGecko integration acts as a central control system for your wholesale inventory and ordering processes, where you can have a clear overview and control your inbound and outbound goods, and orders on one dashboard.

TradeGecko – The Unrivalled Inventory Management Tool for Xero

TradeGecko has everything you need in a Xero inventory management software. Our software complements Xero’s Cloud-based accounting system in a wholesome manner, and is an easy-to-use and seamless solution for simplifying backend processes for wholesalers worldwide.

This Xero – TradeGecko integration facilitates an end to end solution that streamlines backend operations for businesses (especially wholesalers), boosts administrative efficiencies, and eliminates human errors. You save time and effort from manually entering and updating data on spreadsheets, and focus on other important aspects of your business.

The integration between the two platforms allows wholesalers to link invoices, stock levels, and customer information all automatically.

This is How TradeGecko Works

inventory management software

Inventory Management

The TradeGecko system allows you to keep an accurate account of your individual items. We let you track your product and all it’s variants. You’re also kept up to date with stock levels from one central inventory management system where your sales channels draw stock from. In addition, the platform helps you manage inbound and outbound goods better with the creation of professional Purchase Orders.

Order Management

Creating, editing, and managing your Sales Orders is easy and efficient with TradeGecko’s unique design and workflow style. Furthermore, we take the headache out of buying and selling products in different currencies and with different tax types with our Multi Currency and Tax Types functions. We give you all the order management tools you need to undergo a hassle-free experience through each stage of the fulfillment process.

Stock Control

We give you the right tools to move, edit, and control your stock levels via Stock Adjustments, Stock Transfers, and you can set up as many stock locations as you need. It’s also super easy to manage consignment inventory and track different consignment locations with TradeGecko’s Multi Locations feature.

Mobile Sales App

This application for iPhones and iPads also doubles up as a handy mobile catalog. Perfect for your salespeople on the road, product orders can be entered in on the go and it also comes with with customer management tools that allows you to get to access customer information quickly, and update and edit customer data no matter where you are.

Private B2B E-commerce Software

The TradeGecko private B2B e-Commerce software is an awesome platform for wholesalers to provide highly personalized and customized purchasing processes for your customers – they only have access to products and price made available to them. It saves time and labor by driving an efficient B2B order flow between you and your distributors. They can order in one click and even track orders, download invoices, and check payment and fulfillment status at any time.

What can we say? Our tools are magic.

How Does the TradeGecko and Xero Integration Work?

TradeGecko acts as the control dashboard – your business activity on TradeGecko gets pushed to Xero as accounting data. As you create and manage orders, invoices, shipments, purchase orders, and stock adjustments, your respective accounts on Xero will automatically be updated with the right amounts.

Creating Sales Order Invoice

When you create an Invoice on your TradeGecko Sales Orders, the invoice total is immediately pushed to Xero as a Sales Invoice in the Sales account (typically Accounts Receivable).

You can then approve the invoice and make payment on Xero afterwards.

Example: Create Invoice of $200 total in TradeGecko → Increase in Sales Account by $200 in Xero


Creating Purchase Order

When you create a Purchase Order in TradeGecko, the order total is immediately pushed to Xero as a Purchases Bill in the Purchases account (typically Accounts Payable).

You can then approve the bill and make payment on Xero afterwards.

Example: Create Purchase Order of $200 total in TradeGecko → Increase in Purchases Account by $200 in Xero

Stock Movements Reporting (Shipments, Stock Adjustments, Purchase Orders)

At the end of every day, we collate all changes in your stock levels in TradeGecko into a single Purchases Bill on Xero. This includes: Fulfilling shipments on Sales Orders (marking as ‘Shipped’), receiving Purchase Orders (creating Procurements), and creating Stock Adjustments.

Fulfil Shipment of $200 total in TradeGecko → Reduce Stock On Hand account by $200 in Xero, Increase Cost of Goods Sold account by $200 in Xero

Receive Purchase Order of $200 total in TradeGecko → Increase Stock On Hand account by $200 in Xero, Reduce Stock Purchases account by $200 in Xero

Create Stock Adjustment increasing (decreasing) stock by $200 total in TradeGecko → Increase (decrease) Stock On Hand account by $200 in Xero, Decrease (increase) Cost of Goods Sold account by $200 in Xero

Removing Orders

Deleting or voiding a Sales or Purchase Order on TradeGecko will also delete or void the appropriate invoices (both AP/AR and Assets accounts) on Xero.

Payments on Sales Orders

Payment support in TradeGecko is limited at the moment, so we do not push payment statuses to Xero. Payment management is in the pipeline but in the meantime, you are advised to make payment changes in Xero.

How the Xero – TradeGecko integration works can be nicely summarized in the following chart:



Connect your Xero system to TradeGecko now with this helpful article: Connecting Xero to TradeGecko – Step-by-Step.

Customer Quotes

“We have our inventory management being taken care of and pushed through to Xero, allowing us to cut down labor costs, reduce the time getting IT to help, and increase the time we can spend on other business development.” – Damien, Co-founder of Sterling Lighting

[Read full story here]

“We’ve gotten to a point now where our operations is automated and smooth across WooCommerce, TradeGecko, and Xero – the system integrations have taken a lot of the manual work out of the picture.” – Ryan, Project Manager of I-Drone

[Read full story here]

“The experience has been very positive and the system is certainly becoming more and more useful with additional features introduced…There is a lot less effort on our part using the TradeGecko, Shopify, and Xero integrations, and it certainly suits our current needs.” – Peter, CEO of Work Out Life

[Read full story here]

TradeGecko @ XeroCon 2014

Check us out presenting at XeroCon 2014!

Join Us as a Partner

If you’re a Xero Partner, or an accountant or bookkeeper offering Xero setup, join us and become a TradeGecko Professional Partner. Introduce your clients to our power packed inventory management software that is going to clean up and streamline their business operations. For more information, check out our partner page.

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We are here to Help!

Our friendly support staff are here to help you understand and get started with TradeGecko. Contact us.

You also have a tonne of great support resources in the TradeGecko Resource Centre. See the Resources


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